E-DRUG: Medicines Patent Pool Vacancy: Executive Assistant
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The Medicines Patent Pool
Role Description: Executive Assistant
The Medicines Patent Pool is establishing a voluntary licensing
mechanism to enhance the availability of improved, affordable and
quality medicines for the treatment of HIV/AIDS in developing countries.
The Medicines Patent Pool will work together with patent holders to
obtain voluntary licenses for HIV/AIDS medicines patents and then make
such licenses available to qualified third parties (such as generic
manufacturers)
The Medicines Patent Pool aims to generate robust market competition for
the production of HIV/AIDS medicines, leading to reduced prices and
improved access. The Medicines Patent Pool will also facilitate the
development of new products, such as fixed dose combinations, and
heat-stable and pediatric formulations, which are adapted for use in
resource-poor settings. The licenses will be for use in developing
countries and as appropriate royalties will be paid to the patent
holders.
The Medicines Patent Pool is an independent legal entity based in
Geneva, Switzerland, established with the support of UNITAID. UNITAID is
an innovative Global Health financing mechanism, whose mission is to
contribute to scaling up access to treatment for HIV/AIDS, malaria and
tuberculosis in low and middle income countries.
Position: Executive Assistant
Location: Geneva, Switzerland
Main Duties/Responsibilities:
The Medicines Patent Pool is searching for an Executive Assistant to
provide administrative support to the Executive Director.
Responsibilities include:
a) Organising meetings of the Medicines Patent Pool Board and the
Expert Advisory Group
b) Organising official travel for the Executive Director and other
senior staff (arrange for reservations, bookings etc)
c) Screening and receiving visitors and telephone calls, making
appointments, and answering queries and/or redirecting visitors and
callers
d) Maintaining and ensuring that the team filing system is updated
in a timely manner, ensuring that all technical documents are
available, controlling access to confidential documents, and obtaining
relevant documents as required
e) Organising meetings, incl. drafting agendas, list of
participants, letters of invitation, ensuring that briefing and
participants' files are properly established and readily available,
meeting rooms are reserved, travel arrangements and reservations are
processed in time, etc
f) Attending meetings to take notes and prepare minutes when
required
g) Responding or redirecting emails sent to the general Medicines
Patent Pool email account
h) Provide administrative support to other senior staff as
required
i) Performing other duties as assigned by the Executive Director
Knowledge and skills:
The Executive Assistant should be proficient in the use of modern office
technology through on-the-job training or self-training.
Education and special training:
Completion of secondary school education or equivalent. Additional
relevant higher education an advantage. Secretarial or commercial or
administrative training. Proficiency in the use standard office software
such as MS Word, Power Point, Excel, Internet applications etc.
Experience (length and nature):
A minimum of 5 years of relevant practical work experience. Experience
in administrative support positions is an asset in order to have a sound
knowledge of procedures and practices.
Use of Languages:
Fluency in English and French is required for this position.
Please send a cover letter and your curriculum vitae to
recruitment@medicinespatentpool.org