E-DRUG: Vacancy: Procurement & Supplies Management Specialist - Health (L3) - UNDP Southern Sudan
-------------------------------------------
Dear All,
Please find here the vacancy of Procurement and Supplies Management
Specialist- health (L3) within UNDP Southern Sudan.
The vacancy is also accessible through the weblink:
http://jobs.undp.org/cj_view_job.cfm?job_id=7734
PROCUREMENT AND SUPPLIES MANAGEMENT SPECIALIST - HEALTH
Location : Juba, Southern Sudan
Application Deadline : 30-Jan-09
Type of Contract : 200 Series
Post Level : L-3
Languages Required : English
Starting Date :
(date when the selected canditate is expected to start) 02-Mar-2009
Duration of Initial Contract : One Year
Background
UNDP is a key partner to the Global Fund to fight AIDS, Tuberculosis and
Malaria (GFATM) and is the UN agency assuming the role of Principal
Recipient of GFATM grants in Sudan with grants covering the entire
country, which is approximately US$93 million for five (5) projects. In
its role as Principal Recipient, UNDP is responsible for the financial
and programme management of the GFATM grant as well as procurement of
certain items and drugs. In all areas of implementation, UNDP provides
capacity development services to relevant institutions, sub-recipients
and implementing partners.
Under the direct supervision of the Procurement and Supply Management
(PSM) Advisor, the Procurement and Supplies Management Specialist ?
Health is responsible for the effective delivery of procurement and
supplies management of drugs and health products.
Duties and Responsibilities
1. Ensures elaboration and implementation of operational strategies
focusing on achievement of the following results:
* Actively contributes to the implementation and monitoring of the
planning instruments to ensures that the unit's activities are carried
out in the framework of the objectives of the Global Fund strategic plan
* Advises the Sub Recipients on proposals for procurement
services, ensuring that related responsibilities are adequately
designated; and that the time and the resource estimates are adequate
for the implementation of the proposal/procurement plan and compliance
with their contract;
* Advises and provides technical support to the Sub Recipients on
the development and implementation of the PSM
* Quantifies the needs for health products for all disease
components
* Executes transparent and timely procurement processes for goods
and services complying with UNDP and Global Fund to fight AIDS,
Tuberculosis and Malaria (GFATM) guidelines;
* Liaise with Supply Chain Management agent to ensure adequate
planning, receipt, storage and distribution of drugs and health
products;
* Provides technical support to the asset management and control
in line with UNDP and GFATM rules and regulations;
* Actively contributes to the development of a strategy for
appropriate integration of UNDP / GFATM PSM practices with those of
other agencies (including WHO, UNICEF, etc.), and towards strengthening
Governmental / Ministry of Health capacity for supply chain management
* Ensures full compliance of procurement activities with UN/UNDP
rules, regulations, policies and strategies; elaboration of the
effective internal control, proper design and functioning of a
client-oriented procurement management system.
* Implements a proper monitoring system and control of procurement
processes including organization of RFQ, ITB or RFP, receipt and
evaluation of quotations, bids or proposals, negotiation of certain
conditions of contracts in full compliance with UNDP rules and
regulation.
* Prepares submissions to the Contract, Asset and Procurement
Committee (CAP) and Advisory Committee on Procurement (ACP).
2. Ensures efficient management focusing on achievement of the
following results:
* Gives guidance to the PSM team out-posted from the Procurement
Unit into the HIV-AIDS unit.
* Participates in weekly meetings of the HIV-AIDS Unit management
team of the local office and of the Global Fund.
* Assures timely and efficient procurement and delivery of drugs
and health products.
* Take the lead role in overseeing provision of professional
services by Supply Chain Management agent.
* Assures the execution of the PSM requirements of the Global Fund
Program according to the Global Fund requirements and UNDP Policy
Guidance.
* Promotes and monitors the transparency of the PSM processes and
the use of international best practices, and assures the correct
implementation of all steps.
* Ensures a smooth collaboration with other departments and
stakeholders.
* Implement capacity building in the area of supply of health
products of the PSM team, Ministry of Health and sub recipients.
* Participates actively in the budget revisions processes under
the supervision of the Head of HIV-AIDS Unit.
3. Ensures elaboration and implementation of quality control focusing on
achievement of the following results:
* Monitors sub-recipients as to the accuracy of inventory and PSM
information including control mechanisms in collaboration with the
Supply Chain Management agent.
* Implements a forecasting system in collaboration with the PSM
team, the Ministry of Health, the sub-recipients and Supply Chain
Management agent
* Advice and provide technical support to the improvement of data
management system for PSM activities.
* Promotes the incorporation of standard procurement forms in
collaboration with the Procurement Unit and the use of instruments for
planning and scheduling processes.
* Develops and implements a quality control policy for health
products in collaboration with the Supply Chain Management agent
4. Ensures facilitation of knowledge building and knowledge sharing in
the CO focusing on achievement of the following results:
* Organization of trainings for implementing partners on
Procurement and Supply Management of health products as required.
* Synthesis of lessons learned and best practices in Procurement.
* Sound contributions to knowledge networks and communities of
practice.
Competencies
Corporate Competencies:
* Demonstrates integrity by modeling the UN's values and ethical
standards
* Promotes the vision, mission, and strategic goals of UNDP
* Displays cultural, gender, religion, race, nationality and age
sensitivity and adaptability
* Treats all people fairly without favoritism
Functional Competencies:
Management and Leadership
* Focuses on impact and result for the client and responds
positively to feedback
* Consistently approaches work with energy and a positive,
constructive attitude
* Demonstrates strong oral and written communication skills
* Builds strong relationships with clients and external actors
* Remains calm, in control and good humored even under pressure
* Demonstrates openness to change and ability to manage
complexities
Client Orientation
* Ability to identify client's needs and appropriate solutions
* Ability to establish and maintain productive partnerships with
clients
Corporate Commitment
* Works to achieve the goals of UNDP as a whole, making
significant contributions to corporate priorities or initiatives led by
other UNDP offices and bureaux
Planning and Organizing
* Plans and prioritizes work activities to meet organizational
goals and organize and oversee work processes efficiently to achieve
quality results
Communication
* Communicates clearly and convincingly
* Demonstrates strong oral and written communication skills
Knowledge Management and Learning
* Promotes a knowledge sharing and learning culture in the office
* Ability to advocate and provide technical advice
* Ability to work with local counterparts in building capacity
Required Skills and Experience
* Masters degree or equivalent in Pharmacy.
* Complimentary qualifications in public health, health systems
management or any development-related field of study an asset.
* At least five years professional experience in the area of
pharmacy, 2 of which in the domain of drug management in developing
countries.
* Field experience highly desirable as well as demonstrated
experience in procurement.
* Knowledge of and/or expertise of UNDP, WHO, GF, WB or another UN
agency procurement policies and procedures highly desirable.
* Procurement experience under GFATM project as the Principal
Recipient is strong asset. Familiarity with the quality assurance policy
of the GFATM * a strong asset.
IT Skills:
* Proficiency in MS Office Suite.
* Knowledge of PeopleSoft/Oracle an asset.
* GFATM: the Global Fund to Fight AIDS, Tuberculosis and Malaria
Ann Janssens
Ann.Janssens@undp.org