E-DRUG: Job Announcement - Lead Resident Advisor, Cote d'Ivoire
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Management Sciences for Health seeks a Lead Resident Advisor for the
Supply Chain Management System Project (SCMS) located in Abidjan, Cote
d'Ivoire.
The Partnership for Supply Chain Management (PSCM) is implementing the
Supply Chain Management System (SCMS) contract for USAID as part of the
President's Emergency Plan for AIDS Relief. SCMS will strengthen or
establish secure, reliable, cost-effective, and sustainable supply
chains capable of meeting the care and treatment needs of people living
with and affected by HIV and AIDS.
In coordination with in-country and
international partners, we will: assist programs to enhance their
supply-chain capacity; ensure that accurate supply-chain information is
collected, shared, and used; and provide quality, affordable, health
care products to those who need them. SCMS will offer services in focus
countries identified by the USG team, with SCMS field offices
established in selected countries as required by the scope of work in
the country.
OVERALL RESPONSIBILITIES
The Lead Resident Advisor has overall responsibility for planning and
coordination of all activities and personnel in Cote d'Ivoire. He or she
represents the SCMS project to US Government agencies, Ministries of
Health and cooperating agencies. He or she promotes collaboration and
best practices in the forecasting, procurement, storage, distribution,
and information management of ARVs and related HIV and AIDS commodities.
Responsibilities include the development of technical strategies and
work plans and the organization and provision of in-country technical
assistance, as well as ensuring that the field office follows standard
SCMS and host-company administrative and financial procedures and
practices. He or she has first-line SCMS supervisory responsibility for
the resident staff implementing SCMS activities in Cote d'Ivoire.
The Lead Resident Advisor is responsible for maintaining effective
communication with the SCMS Project Management Office (PMO), the US
Government Team, public, private, and FBO/NGO sector implementing
programs, other USG cooperating agencies and other members of the donor
community. The Lead Resident Advisor is also responsible for following
corporate policies and procedures and adhering to standards of the
employing SCMS Lead Sub-Contractor for the country.
SPECIFIC RESPONSIBILITIES
Supply Chain Management and Support
1. Working closely with the Country Program Manager, organize,
staff and manage technical activities concerning provision of products
for the care and treatment of HIV & AIDS, including product selection;
forecasting and quantification of products; monitoring the fulfillment
of orders by suppliers; tracking of shipments to client countries;
expediting freight forwarding and customs clearance; storage and
distribution of products in-country; and logistics management
information systems.
2. Arrange for and assist with assessments of supply chain programs
in-country, to determine system strengths and weaknesses and identify
technical assistance gaps that may be addressed by SCMS.
3. Working with the Country Program Manager, develop and implement
a long-term SCMS strategy and an annual workplan and budget, in
conjunction with the USG team, host-government Ministries of Health and
other cooperating agencies.
4. Update the workplan and budget on a quarterly basis.
Technical Assistance and Capacity Building
1. Identify, support and use in-country capacity to achieve
effectiveness and sustainability.
2. Identify capacity gaps and arrange for appropriate training of
field office staff to adequately equip them with the skills and
knowledge required to accomplish their technical, administrative and
financial management responsibilities.
3. Together with the Country Program Manager, identify, assess and
pursue opportunities for SCMS supply chain and technical assistance
activities in accordance with the targets set out in the USG County
Operational Plan.
4. Where appropriate, seek additional field support funding to
finance both SCMS supply chain and technical assistance activities.
5. Identify appropriate areas requiring technical assistance and
capacity building that can be met from SCMS.
6. Define scopes of work (SOW) for short-term technical assistance
and obtain necessary approvals and, working with Country Program
Managers, modify SOWs as required.
7. Together with the Country Program Manager, organize and manage
activities related to the provision of short-term technical assistance
(STTA or temporary duty, TDY).
8. Report results of technical assistance on a regular basis.
9. Provide direct in-country technical assistance, as appropriate
within areas of expertise.
Coordination and Information Sharing
1. Coordinate technical work in the country with RPM Plus, DELIVER,
other SCMS partners, and other USG- supported cooperating agencies,
especially Track 1 PEPFAR partners (Catholic Relief Services Consortium,
Columbia University, the Elizabeth Glaser Pediatric AIDS Foundation, and
the Harvard School of Public Health) funded to work in the country.
2. Work closely with the Affordable Medicines for Africa (AMFA) and
MAP International who will coordinate SCMS activities with Faith Based
Organizations.
3. Actively seek opportunities to work with civil society
organizations (NGOs, CBOs, etc.) at all levels.
4. Seek opportunities to collaborate with other donors including
the Global Fund, World Bank, DFID and bilateral organizations.
5. Manage communications with USG Teams, host country institutions,
and others on specific topics related to the activities within the
country of responsibility.
6. Manage communications with SCMS technical and management staff
in the PMO.
7. With the Country Program Manager develop client-centered methods
of responding to needs of and requests from USG Teams and host country
institutions.
8. Develop and maintain an understanding and appreciation of the
historical, political, economic, demographic, and public health issues
in the relevant focus country.
9. Ensure effective communications within the in-country team.
10. Inform stakeholders of services that SCMS can provide in
procurement and technical assistance, particularly innovations in
commodity management and lessons learned in the broader SCMS context.
Other Management Activities
1. Manage the operation of SCMS field office teams in country in
adherence with policies and procedures established by the SCMS Lead
Sub-contractor that employs the LRA, and with policies and procedures
established by the SCMS project management office.
2. Develop and manage country program budgets; with the Country
Program Manager negotiate funding with USG Teams.
3. Oversee finances and cash flow and ensure adequate availability
of project funds to complete required project work, working with the
SCMS Project Management Office and the financial administrators of the
SCMS Lead Sub-contractor for the country.
4. Prepare reports as required for submission to the SCMS Project
Management Office and to the Lead Sub-contractor corporate offices.
5. Identify and recruit staff for the in-country field office, in
consultation with the SCMS Human Resources Manager, Country Program
Manager and Lead Sub-contractor Human Resources policies and procedures.
6. Set up and maintain performance management programs including
the establishment of Key Performance Indicators in consultation with the
SCMS Human Resources Manager.
7. Conduct annual performance reviews of in-country staff.
8. Manage, coach, mentor and motivate staff.
9. Arrange team-building activities for in-country field office
staff in consultation with the SCMS Human Resources Manager.
10. Perform other duties as assigned.
QUALIFICATIONS
1. Post graduate degree in pharmacy, public health, procurement,
logistics, supply chain management or equivalent education or equivalent
work experience.
2. Significant experience in international public health, with
experience related to HIV/AIDS, pharmaceutical management, health
commodity logistics, family planning or supply chain strengthening,
preferably in work funded by USAID.
3. Proven experience of managing public health programs or projects
in a developing country context, with five years or more senior
management experience preferred.
4. Excellent written and oral communications skills.
5. Excellent presentation and marketing skills honed from
interacting with senior levels in the public and/or private sector.
6. A proven ability to work as a part of a team but self-managing
of own time.
7. Demonstrated intermediate skills in Microsoft Office Suite
applications, including Word, Excel, and PowerPoint. Familiarity with
Microsoft Project a plus.
8. English fluency required including speaking, writing, and
reading; additional proficiency in other relevant languages such as
French, Portuguese or Spanish may be required in those countries where
English is not the language of business/government.
Management Sciences for Health is an equal opportunity employer offering
employment without regard to race, color, religion, sex, sexual
orientation, age, national origin, citizenship, physical or mental
handicap, or status as a disabled or Vietnam Era veteran of the U.S.
Armed Forces.
To apply for this position, please visit the Employment Opportunities
section of our website at www.jobs-msh.icims.com
<http://www.jobs-msh.icims.com/> . If you cannot apply online or have
difficulty doing so, please email an explanation of your problem to
iRecruiterproblem@msh.org.
Rosita J. Rodriguez-Barton
Human Resources Manager
Management Sciences for Health
4301 North Fairfax Dr., Suite 400
Arlington, VA 22203
(703) 248-1626
Fax: (703) 524-7898
"Rodriguez-Barton,Rosita" <RRodriguez@msh.org>