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06-128SCM
Position Description
Supply Chain Management System (SCMS) Project
TITLE: Lead Resident Advisor
BAND: 6
REPORTS TO: Country Program Manager
LOCATION: Cote d'Ivoire
The Partnership for Supply Chain Management (PSCM) is implementing the
Supply Chain Management System (SCMS) contract for USAID as part of the
President's Emergency Plan for AIDS Relief. SCMS will strengthen or
establish secure, reliable, cost-effective, and sustainable supply chains
capable of meeting the care and treatment needs of people living with and
affected by HIV and AIDS. In coordination with in-country and international
partners, we will: assist programs to enhance their supply-chain capacity;
ensure that accurate supply-chain information is collected, shared, and
used; and provide quality, affordable, health care products to those who
need them. SCMS will offer services in focus countries identified by the USG
team, with SCMS field offices established in selected countries as required
by the scope of work in the country.
OVERALL RESPONSIBILITIES
The Lead Resident Advisor has overall responsibility for planning and
coordination of all activities and personnel in her/his assigned country. He
or she represents the SCMS project to US Government agencies, Ministries of
Health and cooperating agencies. He or she promotes collaboration and best
practices in the forecasting, procurement, storage, distribution, and
information management of ARVs and related HIV/AIDS commodities.
Responsibilities include the development of technical strategies and work
plans and the organization and provision of in-country technical assistance,
as well as ensuring that the field office follows standard SCMS and
host-company administrative and financial procedures and practices. He or
she has first-line SCMS supervisory responsibility for the resident staff
implementing SCMS activities in his/her assigned country. The Lead Resident
Advisor is responsible for maintaining effective communication with the SCMS
Project Management Office (PMO), the US Government Team, public, private,
and FBO/NGO sector implementing programs, other USG cooperating agencies and
other members of the donor community. The Lead Resident Advisor is also
responsible for following corporate policies and procedures and adhering to
standards of the employing SCMS Lead Sub-Contractor for the country.
SPECIFIC RESPONSIBILITIES
Supply Chain Management and Support
1. Working closely with the Country Program Manager, organize, staff
and manage technical activities concerning provision of products for the
care and treatment of HIV/AIDS, including product selection; forecasting and
quantification of products; monitoring the fulfillment of orders by
suppliers; tracking of shipments to client countries; expediting freight
forwarding and customs clearance; storage and distribution of products
in-country; and logistics management information systems.
2. Arrange for and assist with assessments of supply chain programs
in-country, to determine system strengths and weaknesses and identify
technical assistance gaps that may be addressed by SCMS.
3. Working with the Country Program Manager, develop and implement a
long-term SCMS strategy and an annual workplan and budget, in conjunction
with the USG team, host-government Ministries of Health and other
cooperating agencies.
4. Update the workplan and budget on a quarterly basis.
Technical Assistance and Capacity Building
1. Identify, support and use in-country capacity to achieve
effectiveness and sustainability.
2. Identify capacity gaps and arrange for appropriate training of field
office staff to adequately equip them with the skills and knowledge required
to accomplish their technical, administrative and financial management
responsibilities.
3. Together with the Country Program Manager, identify, assess and
pursue opportunities for SCMS supply chain and technical assistance
activities in accordance with the targets set out in the USG County
Operational Plan.
4. Where appropriate, seek additional field support funding to finance
both SCMS supply chain and technical assistance activities.
5. Identify appropriate areas requiring technical assistance and
capacity building that can be met from SCMS.
6. Define scopes of work (SOW) for short-term technical assistance and
obtain necessary approvals and, working with Country Program Managers,
modify SOWs as required.
7. Together with the Country Program Manager, organize and manage
activities related to the provision of short-term technical assistance (STTA
or temporary duty, TDY).
8. Report results of technical assistance on a regular basis.
9. Provide direct in-country technical assistance, as appropriate
within areas of expertise.
Coordination and Information Sharing
1. Coordinate technical work in the country with RPM Plus, DELIVER,
other SCMS partners, and other USG- supported cooperating agencies,
especially Track 1 PEPFAR partners (Catholic Relief Services Consortium,
Columbia University, the Elizabeth Glaser Pediatric AIDS Foundation, and the
Harvard School of Public Health) funded to work in the country.
2. Work closely with the Affordable Medicines for Africa (AMFA) and MAP
International who will coordinate SCMS activities with Faith Based
Organizations.
3. Actively seek opportunities to work with civil society organizations
(NGOs, CBOs, etc.) at all levels.
4. Seek opportunities to collaborate with other donors including the
Global Fund, World Bank, DFID and bilateral organizations.
5. Manage communications with USG Teams, host country institutions, and
others on specific topics related to the activities within the country of
responsibility.
6. Manage communications with SCMS technical and management staff in
the PMO.
7. With the Country Program Manager develop client-centered methods of
responding to needs of and requests from USG Teams and host country
institutions.
8. Develop and maintain an understanding and appreciation of the
historical, political, economic, demographic, and public health issues in
the relevant focus country.
9. Ensure effective communications within the in-country team.
10. Inform stakeholders of services that SCMS can provide in procurement
and technical assistance, particularly innovations in commodity management
and lessons learned in the broader SCMS context.
Other Management Activities
1. Manage the operation of SCMS field office teams in country in
adherence with policies and procedures established by the SCMS Lead
Sub-contractor that employs the LRA, and with policies and procedures
established by the SCMS project management office.
2. Develop and manage country program budgets; with the Country Program
Manager negotiate funding with USG Teams.
3. Oversee finances and cash flow and ensure adequate availability of
project funds to complete required project work, working with the SCMS
Project Management Office and the financial administrators of the SCMS Lead
Sub-contractor for the country.
4. Prepare reports as required for submission to the SCMS Project
Management Office and to the Lead Sub-contractor corporate offices.
5. Identify and recruit staff for the in-country field office, in
consultation with the SCMS Human Resources Manager, Country Program Manager
and Lead Sub-contractor Human Resources policies and procedures.
6. Set up and maintain performance management programs including the
establishment of Key Performance Indicators in consultation with the SCMS
Human Resources Manager.
7. Conduct annual performance reviews of in-country staff.
8. Manage, coach, mentor and motivate staff.
9. Arrange team-building activities for in-country field office staff
in consultation with the SCMS Human Resources Manager.
10. Perform other duties as assigned.
QUALIFICATIONS
1. Post graduate degree in pharmacy, public health, procurement,
logistics, supply chain management or equivalent education or equivalent
work experience.
2. Significant experience in international public health, with
experience related to HIV/AIDS, pharmaceutical management, health commodity
logistics, family planning or supply chain strengthening, preferably in work
funded by USAID.
3. Proven experience of managing public health programs or projects in
a developing country context, with five years or more senior management
experience preferred.
4. Excellent written and oral communications skills.
5. Excellent presentation and marketing skills honed from interacting
with senior levels in the public and/or private sector.
6. A proven ability to work as a part of a team but self-managing of
own time.
7. Demonstrated intermediate skills in Microsoft Office Suite
applications, including Word, Excel, and PowerPoint. Familiarity with
Microsoft Project a plus.
8. English fluency required including speaking, writing, and reading;
additional proficiency in other relevant languages such as French,
Portuguese or Spanish may be required in those countries where English is
not the language of business/government.
Management Sciences for Health is an equal opportunity employer offering
employment without regard to race, color, religion, sex, sexual orientation,
age, national origin, citizenship, physical or mental handicap, or status as
a disabled or Vietnam Era veteran of the U.S. Armed Forces.
To apply for this position, please visit the Employment Opportunities
section of our website at www.jobs-msh.icims.com. If you cannot apply online
or have difficulty doing so, please email an explanation of your problem to
iRecruiterproblem@msh.org.
Posted: March 1, 2006