E-DRUG:PSM position in Guinea Bissau
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Please find here the link for a challenging supply chain management position for the UNDP Country Office in Guinea Bissau: Please find here the link to the UNDP Position: http://jobs.undp.org/cj_view_job.cfm?cur_job_id=39265
Guinea Bissau faces a number of challenges in the area of PSM and is trying to improve existing systems in a joint effort of the MoH and its partners; in this phase good technical staff can make a difference.
This position of Supply Chain Management team named procurement specialist in the human resources language in the UNDP, GF Program Management Unit is really interesting and challenging.
Pharmacists with a broad experience in Procurement and Supply Chain Management of Pharmaceuticals and with a good knowledge of GF processes should not hesitate to apply. French and Portuguese language skills may largely facilitate the work of the expert.
The position is initially for 1 year fixed tem but is expected to be extended.
Key Responsibilities:
Procurement and Supply Management:
* Together with health sector specialists, validate quantification and forecasting proposed by the national authorities (Q&F for health-related products);
* Develops, in coordination with other PSM TA providers, quantification tools at district, regional and national level
* Monitors and updates stock, distribution and pipeline information;
* Participates and, if needed, Ensures the technical coordination of the Quantification & Forecast working group, promotes the functioning of the same and shares information with partners;
* Plans work assignments to ensure timely delivery of results and performance,
* Reviews specifications and terms of reference related to the national supply chain to ensure completeness, accuracy and compliance with quality standards, in coordination with other PSM TA providers.
* Supports Procurement Specialist in evaluations of tenders to ensure overall competitiveness, quality and conformity to specified requirements;
* Ensures compliance with GF/UNDP procurement guidelines;
* Prepares (and/or updates) and submits and executes a Quality Assurance Plan for GF health commodities in Collaboration with Procurement Support Office;
* Ensures implementation of all QAP activities;
* Ensures that procured health products comply with international and national standards;
* Coordinates timely delivery of goods and services;
* Monitors storage conditions for drugs and other health products, visits storages facilities in the region and formulates the recommendations in order to create the appropriate conditions for storage and distribution of drugs and health products;
* Oversees the correctness of data in the inventory system;
* Follows the level of stocks in order to avoid stock outs and overstocks;
* Set appropriate controls for proper tracking of goods from transport and handling to final destination;
* Ensures management of assets procured under GF grants;
* Prepares and updates the PSM risk management plan and ensures its implementation;
* Liaises with Global Fund and Local Fund Agent teams on PSM issues;
* Preparation, in coordination with other PSM TA providers, of a guide and/or specific Standard Operational Procedures (SOPs) related to storage conditions, inventory management, distribution and data reporting of Health Products at all levels and a plan for the dissemination and implementation of such guide and/or SOPs, and for the implementation of training of health facility staff with respect to the content of such guide and/or SOPs;
* Supports, in coordination with other PSM TA providers on setting up Logistics Management System;
* Builds, in coordination with other PSM TA providers capacity of PSM systems in all possible aspects
* Creates PSM coordination mechanism of all partners;
* Collaborates on daily basis with Central Medical Storage of Guinea Bissau (CECOME)in order to ensure appropriate systems;
* Collaborates with other PSM partners for health products in the country;
* Provides information and communicates with UNDP HQ (LSO/PSO) on GF and PSM related issues and provides data to the program coordinator for communication with the GF.
Financial Management:
* Prepares PSM overall and annual budgets as well as specific sub programme budgets;
* Monitors PSM plan annual and overall budget and expenditure;
* Ensure communication with LFA and other GF entities and ensures responses and clarification;
* Ensures correct and timely payment for logistics services in close collaboration with the Finance Unit.
Knowledge Management:
* Identifies areas for capacity development in the area of PSM;
* Disseminates best procurement and supply management practices on local level;
* Customizes and develops PSM -related training material to contribute to capacity building at local level;
* Shares experience/ best practices with PSO, PNLP and eventually on the procurement network.
The country is not one of large tourism with luxury beach hotels and golf courses but you will be able to assist the country in the strengthening of the pharmaceutical supply chain and the fight against the three diseases.
You have until 11 August 2013 to apply.
Rino Guy Meyers
Senior Procurement Adviser
Partnership with The Global Fund to Fight AIDS, Tuberculosis and Malaria HIV, Health and Development Group Bureau for Development Policy United Nations Development Programme - Geneva Office
Tel: +41 22 91 78714
Mobile: +41 (0)79 173 24 14
Fax: +41 22 917 8001
E-mail: Guy.rino.meyers@undp.org